Ultra Crew Plan Template
Everything your crew needs from you on one page: where each aid station is, when to expect you, who's covering it, what you want there, and what to do when it gets hard. Fill it in from your race's runner manual, print a copy for every crew member, and go through it together before race day.
The spreadsheet opens in Google Sheets, Excel or Numbers.
Crew Plan
ultracrew.app
- Race
- Date
- Start time
- Goal finish
- Race emergency number
- Crew lead and phone
| Aid station | Mile | Crew? | Arrival (early / expected / late) | Who's there | What I want |
|---|---|---|---|---|---|
The hard calls
- Push me to keep going if…
- Take me to medical, not back on course, if…
- Longest I should sit at any stop
- If I'm close to a cutoff…
| Name | Phone | Stations |
|---|---|---|
How to fill it in
Our step-by-step guide walks through every column, from estimating arrival windows to agreeing on the hard calls.
How to make a crew plan for your first 100-milerBefore you hand it out
A plan works best when you walk your crew through it. Here's what that briefing should cover.
What to tell your crew before race daySkip the paper on race day
Everything on this sheet fits in UltraCrew: aid stations, arrival windows, who's covering each stop, what you want there, and the hard calls. Your crew sees it on their phones, checks you in, and logs what you ate — even with no signal — and it all stays with your race. Starter is free.